Summary 

The ACLU of Massachusetts (“ACLUM”) seeks a Public Advocacy Administrator to support its Public Advocacy department and programs in advancing the organization’s advocacy work. The focus of this role is to assist in scheduling, preparation of materials, coordination with vendors, and drafting partner communications, to ensure tight planning and smooth execution for public events and campaigns. This position reports to the Political Director and works closely with other ACLUM departments to achieve advocacy objectives. 

Flexibility to accommodate work during evenings and weekends when warranted is an important requirement for this role. 

Essential Duties 

  • Provide administrative support the Public Advocacy department, including scheduling, reporting, preparation of materials, and other operational tasks as assigned. 
  • Coordinate and execute logistics for internal and external meetings and public advocacy events, including arranging space, assembling materials, ordering food and supplies, and working with related vendors. 
  • Record meeting minutes and draft stakeholder communications. 
  • Support advocacy staff at community events, public rallies, and State House convenings. 
  • Assist in onboarding and coordination of Public Advocacy interns and field volunteers. 
  • Perform data entry, bulk uploads and maintenance in the advocacy database. 
  • Coordinate lobbyist registration and reporting for all required entities.  

Other Responsibilities 

  • Special projects and other tasks as assigned by the Political Director. 

Qualifications, Experience and Attributes 

  • Minimum of three years’ experience in office administration required. Rich experience in nonprofit environment strongly preferred.  
  • Associate’s or Bachelor’s Degree preferred. 
  • Skilled in and enthusiastic about small project administration, logistics, and event coordination. 
  • Highly proficient in the use of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. 
  • Experience with database management and systems required. 
  • Strong organizational skills with the ability to manage multiple tasks simultaneously. 
  • Keen attention to detail and high-quality output. 
  • Excellent interpersonal, verbal and written communication skills. 
  • Ability to work proactively, collaboratively, and independently at times to get things done. 
  • Strong belief in the ACLU’s work and mission, and in preserving and defending the civil rights and individual liberties guaranteed by the United States and Massachusetts Constitution and laws. 
  • Commitment to diversity and inclusion. Respect for differences in race, ethnicity, age, sexual orientation, gender identity, religion, ability and socio-economic background. 

Key Performance Indicators 

  • Reliability and responsiveness in providing administrative support to the Public Advocacy department and constituent teams. 
  • Timeliness and accuracy in scheduling, reporting, preparation of materials, and completion of other administrative tasks. 
  • Effectiveness in coordination and communication with the department, other ACLUM colleagues, external partners, and vendors in planning and hosting meetings and events. 
  • Proactivity and consistency in maintaining the Public Advocacy database. 

Physical Requirements 

  • Frequent written and verbal communication 
  • Frequent and extended periods of standing and sitting 
  • Visual acuity for extensive reading, preparing and analyzing information, and viewing a computer terminal 
  • Flexibility to accommodate work during evenings and weekends when warranted 

Compensation 

Salary commensurate with experience. Benefits include 401(k) plan, medical and dental insurance, and paid vacation and holidays proportionate to work schedule. 

About the ACLU of Massachusetts 

The ACLU of Massachusetts (ACLUM) was founded in 1920 and is an affiliate of the American Civil Liberties Union (ACLU), a nationwide, non-profit, non-partisan membership organization that works to preserve and expand the freedoms guaranteed by the Bill of Rights. Through strategies of litigation, advocacy, public education, and grassroots activism, we strengthen and expand public understanding of racial justice, juvenile justice, LGBTQ rights (including equal marriage), women's rights, criminal justice issues, equal opportunity, free speech and assembly, privacy rights, religious liberty, students' rights, voting rights, and reproductive rights. ACLUM staff are unionized and this position is within the bargaining unit. 

ACLUM is an equal opportunity/affirmative action employer and encourages women, people of color, persons with disabilities, members of the LGBTQ community, and formerly incarcerated people to apply. 

TO APPLY:  Applicants for this position should submit a resume, list of references, and a cover letter that best expresses their interest and unique qualifications, via email to advocacyadmin@aclum.org. Type the position title in the subject header. No phone calls or faxes please.